Viewing Activities

Activities can be viewed and completed in many different locations.

• List view. View your activities in a traditional view, see progress, choose displayed columns and sort the order of activities by the different columns.
• Board view. View your activities on boards. Create and configure multiple board views, setting custom lists and criteria that dynamically show activities matching the list criteria.
• Calendar view. View your activities in a calendar view, with options to view daily, weekly, or monthly.
• My Activities Sidebar. Get quick access to all of your activities by clicking My Activities (the circled checkmark) in the right hand sidebar.

Activity types

Activities can come in various forms but are summarized as follows:

• Manually created activities. Each user can create their own activites or assign activites to other users.
• Workflow Human Tasks. Users can be assigned a task as part of an automated workflow.
• Authorizations. Authorizations can be assigned to users as part of an automated workflow. Authorizations can’t be manually created.

Activity attributes

• Title. The Activity name which is prominantely displayed in the different views to indentify the activity.
• Description. Details relating to what need to be completed in the activity.
• Personal. Option to mark the activity as private. Users that have the right to view your activities will not see these in their list.
• Schedule. Option to set a schedule for the reoccurrence for the activity.
• Category. Select the Category for the Activity, and in turn it’s defined outcomes - you can create your own Activity Categories and custom outcomes from the Manage Activity Categories link in the related articles section.
• Priority. Set a priority for the activity.
• Assign To. Select if the activity should be assigned to a named user, role or group and select the relevant user, role or group accordingly:
  • Me. Assign the activity to yourself. Optionally choose which of the groups you are a member of, you would also like this activity assigned too.
  • User. Assign the activity to a user. Optionally choose which of the groups the user is a member of, you would also like this activity assigned too.
  • Group. Assign the activity to a group. Optionally choose a user in the group, to assign the activity to.
  • Role. Choose the role to assign the activity too, all users with that role will be assigned the activity.
• Starts On. Select when the activity is required to start - select a date and time or choose the All Day option.
• Due On. Select when the activity should be completed by. With a Due Date and time selected, an option to set reminders for the assignee and owner will be presented.
• Add Checklist. Create a checklist and checklist items which need to be completed as part of the activity.
• Enforce Completion. Mark if the checklist must be complete before the activity can be completed.
• Attach File. Optionally attach files relevant to the activity you are creating.